Table of Contents

I. Answers to Common Questions About Private Information

How to Contact the DHS Information Privacy Official

How Clients Can Obtain Information DHS Has About Them

Complaints about the Handling of Data Requests

How DHS Safeguards Protected Information

DHS Polices and Procedures for Handling Protected Information

II. Overview of the Minnesota Data Practices Act

Classifications of Government Data Data on Individuals Data Not on Individuals

Basic Presumptions About Government Data

Public Data Examples of Public Data Summary/Research Data

Private Data Examples of Private Data

Confidential Data Examples of Confidential Data

Welfare Data Some Exceptions To Prohibition Against Disclosure of Not Public Data Employee Access To Data

Notice of Privacy Practices (formerly Tennessen Warning) Elements of a Notice of Privacy Practices Format of a Notice of Privacy Practices When To Give A Notice of Privacy Practices Examples of When To Give a Notice of Privacy Practices When a Notice of Privacy Practices Does Not Need To Be Given Notice of Privacy Practices Form

Informed Consent For Release of Information Content of Informed Consent Form Relationship of Informed Consent to the Notice of Privacy Practices When Signed Consent Form Is Not Required Consent For Release of Chemical Dependency Data

Requests from Insurance Companies

Obtaining Consent/Authority To Consent Minors Persons With Mental Retardation Or A Related Condition Others Who May Consent Consent for Confidential Information Duration of Release Revocation of Release Form

Access To Data By the Public Inspection of Data Data With Commercial Value Computer Storage Medium Time Limits For Response Requesting And Providing Summary Data Preparation of Summary Data Non-disclosure Agreement Required Methods For Preparing Summary Data Denying Access To Data

Requesting Access to Private Information and Complaints About Content of Data Or Handling of Data Requests

Requesting Access to Private Information General Complaints Challenges To Accuracy And Completeness of Data Filing The Challenge Agency Response To The Challenge Administrative Appeal Commissioner of Administration's Response to Appeal Other Remedies

Copy Costs 2.60 Data Requests and Copy Costs

2.60A Media Addendum to DHS Data Requests Copy Policy

III. Topics Related to Information Privacy

Adoptions

Appeals

Attorneys

Auditors

Chemical Dependency

Child Support

Civil Commitment

Computer System/Electronically Maintained Data

Contracts/Grants

Decedents

Economic Security, Department of

Emergencies

Family Services Collaborative

Foster Care

Guardian, Conservator, Power of Attorney

Investigations

Law Enforcement

Licensing

Medical Data

Mental Health Data

Minors

Nursing Homes

Ombudsman for Older Minnesotans

Personnel Data

Photographs and Videos

Regional Treatment Center and State Nursing Home Data

Responsible Authority

Revenue, Department of

Social Security

Vulnerable Adults, Maltreatment of

IV. Other Related Topics

Court Orders

Good Practices Tips

Legal Actions

Open Meeting Law

Record Retention and Destruction

V. Forms

Introduction

Inventory of Forms

Forms DHS Uses

Consent for Release of Information Form

Applications for Temporary Classification

Records Management

Necessary Data

Notice of Privacy Practices